Virtual meetings have now become the order of the day, due to the recent pandemic. Most meetings are now held online asagainst the initial practice. Government bodies, Professionals, schools, and educational institutions have opted for video meetings to stay connected. So it’s time to review how to use Zoom for video conferencing to make the most of this great tool.
Zoom can also be used for webinars. It has some add-on features that can be purchased together with the Zoom video conference features.
There are apps and web browsers to connect with people virtually. Zoom is one of the most used solutions for video meetings. It has a distinct feature known as cross-platform support which is largely responsible for its popularity.
Zoom also offers the ability to connect to a meeting via a web browser and connect other participants. These are the major features that make the Zoom software a force to reckon with. Zoom can be used on web browsers, mobiles, and desktops.
The privacy concerns recently seemed to halt the operation of Zoom. But the Zoom development team has claimed to be working on it already. This could in turn boost the credibility of Zoom.
Scheduling Meetings on Zoom
Zoom has an amazing feature that helps to schedule upcoming conference meetings. With this feature, you don’t need to worry about the possibility of forgetting about an appointment. To schedule a meeting, you need the following: Meeting ID, meeting date and time, passwords (if required).
This post will guide you through the process of scheduling meetings.
For the Desktop Users
Open the Zoom app on your desktop and click on the “schedule” button. Enter the scheduled meeting details on the popped-up window. The details required are time and date, privacy, calendar and access settings. Adjust it according to your preference and click on the “schedule” button to conclude the process.
For the Mobile Users
Launch the app on your Mobile device and navigate to “meet & chat”. Click on “schedule” and enter information such as the name, date & time of the meeting and click on “Done”. You will be redirected to a page where you will add the event to your calendar.
Add the names of the participant, set the notifications, and tap “Done” to finish the setup. And that’s all it takes to plan a Zoom session.
You can add a password to protect the meeting from Zoom bombing. It’s a situation where random persons join and interrupt the meeting.
How to Record on Zoom
We’ve already established earlier that Zoom supports users to record the meeting sessions. A recorded video session can be used for future reference. It can also be of benefit to persons who for any reason missed the meeting. They can go through the recorded videos and get all the information from the meeting.
Recorded videos are usually saved in two places: On your device (for mobile users only) or Zoom cloud. Your team member can access videos that were saved on the Zoom Cloud at will work across different platforms.
We’ll take a look at how to record on both the desktop and mobile.
• Desktop Users
Launch the software and click on the “Record” icon. The desktop version permits users to choose their preferred storage location. So select appropriately. You can pause/stop the recording when necessary, or simply end the meeting to stop the recording.
Zoom converts your recorded video to an MP4 format and saves it in your chosen location.
• Mobile Users
Zoom meetings on the Mobile phone can only save to Zoom Cloud. Open the Zoom app, tap the displayed “More” options and tap “Record to Cloud” to start the recording. Click on the “More” button If you need to pause or stop the recording for any reason.
The recorded videos can be located in “My Recordings” and can only be accessed by logging into your Zoom account. For now, you can only log in through the web browser.
Do these before and during a Zoom Meeting
1. Check for Any Possible Glitch before a Meeting Starts
Technical glitches are common reasons why some video conferences are delayed. To prevent this from happening, test the app a few minutes before every meeting to check if it’s working properly. If you experience any technical snag, quickly inform your meeting host. And if you’re the host, notify other participants.
2. Mute Your Microphone
Background noise is a common factor that impedes smooth Zoom meetings. So you can keep the microphone muted when you’re silent to reduce background noise.
Another option is to mute all the participants’ microphones at the start of every meeting.
3. Seek Participants’ Consent to Record
You need to seek participants’ consent before recording any audio or video meetings. Make sure your participants permit you to record, otherwise, don’t record the meeting.
But why, you may ask? This is common courtesy.
Presentation On Zoom
Never forget that you are on show when you are at a Zoom conference.
Tips for setting up your screen:
- Consider the height of your computer screen (place a crate or books to put the computer directly in front of your face, no one likes a nostril view, it’s ugly and distracting)
- What is in your background (go for an uncluttered simple setting, i.e. curtains, blank wall with a bookshelf.)
- Lighting is a must (place a lamp or natural light so it falls on your face, not behind you, too many shadows are distracting)
- Volume setting (can you hear the conference easily and are you not too loud)
- Wear earphones or earplugs to stop the echo effect and background noise (if you can’t hear people it can be annoying)
- Consider what you are wearing and makeup (put your best foot forward and dress to impress. No pajamas! LOL)
Minimize distractions (shut doors to exclude pets, children, and partners and outside noise.)
- Basic plan: This is a free plan and has no financial commitment. It can host a maximum of 100 participants. The plan also supports unlimited one-on-one meetings, scheduling via Chrome extensions, and screen sharing/recording.
- Pro plan: It cost $14.99/month. The plan supports all “Basic” features, 1 GB cloud storage, and usage report.
- Business Plan: This package costs $19.99/month. It includes all “Pro” features, 1 GB cloud storage, and a usage report.
- Enterprise Plan: It cost $19.99/month. It accommodates a maximum of 500 participants for a session. Also, it has unlimited cloud storage.
Zoom is one of the leading virtual meeting networks. It has a free package that has 40-minute limits for all group meetings. Premium packages allow 24hrs for group meetings and host a bigger audience than the 100 members’ limit of the free plan.
Zoom has some innovative features that make it a good option for video conferences, online teaching, etc. The cross-platform support, screen recording, and screen sharing are largely responsible for its popularity.
The amazing thing about Zoom is, you can use the software for free long enough to determine if it’s what you want.
Are you planning to start an online coaching business? You need a video conferencing tool like Zoom. It’s one of the most effective tools for video conferencing or webinars.
I hope this has helped, please leave a comment, like, and share. Thank you.
6 thoughts on “How to Use Zoom for Video Conferencing”
Great article for those looking for an in-depth review and features and benefits of Zoom and is one of the leading global virtual meeting networks used today. Since the pandemic, I have used Zoom extensively, and your article and review cover all the features and how best to take advantage of them within the Zoom app.
Zoom have come to learn from experience, has some innovative features that make it, in my opinion, good option for video conferences, online teaching and interviewing. The ease of use, the cross-platform support, ability to record the screen, and screen sharing are Zoom’s reason for its popularity. But above all, it’s so easy to use.
I have been using the 40-minute basic group package for up to 100 participants, which is free. The pro version is about $15 a month for up to 100 participants, and the business and enterprise packages are about $20 a month for 300-1000 participants. It’s a very cost-effective service. With low price entry for using Zoom, the quality of the video, the many features and ease of use makes Zoom to the go video conference platform for your business needs.
You are absolutely correct Terry. Zoom has definitely become the go-to tool for video conferencing these days. I like how easy it is to use and share, also the pricing is so sensible that anyone can afford to get involved. I’m so pleased that you read my article and have found value with Zoom. Thanks for your feedback.
Awesome website! very clever especially when the pandemic begins, that is when the video conference Zoom really took off, people were without contact with each other and the Zoom made it better to still carry on with the everyday task of work, and you give instructions on how to use it, the plans are reasonable plus for a small group it’s free! great value.
Hi Dorothy, You have nailed it. Zoom really helps us to stay in contact all the time and it can be a lot of fun. I actually did some Zoom music jams during the lockdown and it was fun and I really needed to see happy faces. I’m glad that you appreciated the instructions as all this new technology can be a little daunting.
Hello Lily. Zoom has become quite popular these days. Even more popular than Skype that was the only thing I knew before the pandemic.
However, I have found myself scratching my head when it comes to configurating Zoom meetings and conferences. Thank you for your helpful guide. I’ll bookmark for future references!
I’m so pleased that this helped to make Zoom a lot less confusing for you Abel. I know what you mean about only learning about Zoom through the pandemic, we’ve all had a steep learning curve during this interesting time. Let me know if you need more information on Zoom conferencing.